The Technical and Administrative Manager works in a collaborative team environment to ensure cross-functional alignment of the mission, goals and activities that bring value to the membership through the activities related to Standard Department and Medical Office. Provides administrative support to the Chief Technical Officer including support with legislative activities at the federal and state level.
Duties and Responsibilities
Supports the Chief Technical Officer with activities related to the legislative, accreditation, standards, regulatory, medical and technical departments.
Schedules meetings, prepares agendas, meeting minutes and distributes materials for workgroups, projects and meetings as directed by the CTO.
Manages the AATB Grant Program documentation; monitors the email@example.com mailbox, distributes documents to the Scientific and Technical Affairs committee (STAC) leadership. Acts as the liaison between STAC and CTO for the AATB grant program.
Responsible for the AATB annual meeting abstract program; monitors the abstract mailbox for submissions; distributes to STAC leadership for review, coordinates with Director of Communications for presentation at AATB annual meeting.
Responsible for managing the department Sharepoint folders to ensure documents are well organized, appropriate securities applied and department staff utilizes the SharePoint site for retention of department documents and projects.
Participates in the evaluation and selection of services that benefit the work of the department and attends meetings upon request by AATB leadership.
Supports the administrative activities or requirements of Director of Standards, Chief Medical Officer and others as directed by CTO.
May be asked to function as a liaison to councils or committees.
Other duties as assigned.
Work Environment including Physical Demands
This position is remote and candidate must have reliable internet and secure Wi-Fi network available throughout work hours.
This role routinely uses standard office equipment such as computers, phones, scanners and equipment required to perform tasks within the scope of this position.
Occasional travel may be required at the discretion and approval of the supervisor.
AATB provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This statement applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Required Skills and Abilities
Proficient in MS Office (Word, Excel, Outlook, PowerPoint), third party data systems and the ability to learn new systems as they are acquired by the association.
Ability to work with minimal supervision, take initiative and make independent decisions with a high degree of critical thinking.
Highest level of professionalism with the ability to maintain confidentiality.
Proven ability to manage time, prioritize multiple tasks, meet deadlines, and maintain high-quality attention to detail.
Excellent attention to detail, strong organizational and interpersonal skills, and the ability to work well with others to bring complex projects to completion.
Education and Experience
Associates degree required. Bachelor’s degree preferred. Equivalent experience may be considered at the discretion of the association.
Minimum of 3 years in administrative management with strong preference for experience in the tissue banking industry or related fields.
Certified Tissue Bank Specialist desirable but not required.
The American Association of Tissue Banks (AATB) is a professional, non-profit, scientific, and educational organization. AATB is the only national tissue banking organization in the United States, and its membership totals more than 120 accredited tissue banks and over 6,000 individual members. These banks recover tissue from more than 58,000 donors and distribute in excess of 3.3 million allografts for more than 2.5 million tissue transplants performed annually in the US. The overwhelming majority of the human tissue distributed for these transplants comes from AATB-accredited tissue banks.