Illinois
Chicago, IL-Hybrid Workplace
Old Town Alexandria, VA
Remote
Posted: 10-Nov-23
Location: Brentwood, TN
Type: Full Time
Categories:
Preferred Education:
Additional Information:
Position: Deputy Director – American Board of Pediatric Dentistry
Reports to: Chief Executive Officer – Parthenon Management Group
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We are Solutionaries.
Parthenon Management Group is an association management company offering management services to professional medical and scientific societies. We offer strategic guidance and bring creative solutions with a vision for the future.
The position directs, administers, and coordinates the operational activities of the organization in accordance with policies, goals, and objectives established by PMG’s Chief Executive Officer, ABPD’s Chief Professional Officer, and the Board of Directors. The Deputy Executive Director is responsible for overseeing the administration, financial performance, meetings, programs new business coordination, and strategic plan of the organization. The Deputy Executive Director also oversees and guides other ABPD staff. Other key duties include marketing, communications, problem-solving and strategizing with volunteer leadership to ensure the organization’s long and short-term goals come to fruition. This position will also participate in the direct progress and success of Parthenon Management Group.
PRIMARY DUTIES AND RESPONSIBILITIES, include the following but are not limited to:
Governance: Works with the Board of Directors and Committees in order to fulfill the organization mission.
- Responsible for leading board ABPD in a manner that supports and guides the organization’s mission as defined by the ABPD Board of Directors in collaboration with Parthenon Management Group.
- Responsible for communicating effectively with the Board of Directors and providing, in a timely and accurate manner, all information necessary for the board of directors to function properly and to make informed decisions.
- Assist in developing a strategic plan with the board of directors.
- Responsible for building an implementation plan to operationalize the strategic goals of the organization.
- Assist in developing and maintaining appropriate policies and procedures for ABPD. Responsible for then seeing that those policies and procedures are implemented effectively.
- Oversee organization's board of directors and committee meetings.
- This includes scribing discussion overview and the preparation of official minutes of each meeting for approval by the Board of Director’s Secretary, officers or committee chair.
- Prepares a summary of action items following each meeting.
- Follows up with the President and/or other officers and board of director members responsible for accomplishing the action items and provides administrative or other assistance in accomplishing those tasks.
- Monitors progress and holds members accountable for results.
- Maintain a tracking and reporting system for the Board of Directors that:
- Documents the board of director’s plan of work for each year.
- Outlines the actions necessary to accomplish that plan.
- Tracks and records the accomplishment of each step in the work plan.
- Provides timely reports of the activities of the organization, its committees, and staff to the Board of Directors.
Financial Performance and Viability: Develop resources to ensure the financial health of the organization.
- Responsible for the fiscal integrity of the organization, including submission to the board of directors of a proposed annual budget and monthly financial statements, which accurately reflect the financial condition of the organization.
- Responsible for fiscal management. Must operate within the approved budget, ensure maximum resource utilization, and maintenance of the organization in a positive financial position.
- Responsible for assisting with development of other resources necessary to support the mission of the board.
- Reconcile the cash flow of the organization monthly and stay abreast on the financial trends and needs of the organization.
Organization Mission and Strategy: Works with the board of directors, Chief Professional Officer and PMG’s Chief Executive Officer to ensure that the mission is fulfilled through programs, strategic planning and community outreach.
- Responsible for implementation of programs that carry out the organization’s mission.
- Responsible for strategic planning to ensure that the organization can successfully fulfill its mission.
- Responsible for the enhancement of the organization’s image by working closely with other professional, and alike organizations when possible.
Organization Operations: Oversee and implement appropriate resources to ensure that the operations of the organization are appropriate.
- Responsible effective administration of daily operations.
- Responsible for reviewing and obtaining appropriate signatures on all contracts and/or agreements, on behalf of the organization.
- Oversee the maintenance and development of the organization’s website, database and other systems.
- Coordinate the work of other staff involved in serving the organization such as the certification management and administration, accounting administration, website and IT systems, and meeting manager.
Meetings and Events: Oversee the organization of meetings and events of the organization.
- Work with the ABPD Meetings Manager to ensure timely completion of all logistics.
- Ensure the vision and policies of ABPD are enforced throughout the planning process.
- Ensure staff are adhering to budgetary restrictions for meetings and events.
- Oversee other meetings-related activities as outlined in the annual task list.
Certification Development and Maintenance: Oversee the certification examination development and maintenance process.
- Work with the Certification Assessment Officer to ensure timely completion of all certification programs.
- Ensure the vision and policies of the board are enforced throughout the examination development process.
- Ensure staff are adhering to budgetary restrictions for certification development and implementation.
- Oversees other related activities as outlined in the annual task list.
Other Duties:
- Support PMG’s Chief Executive Officer and Senior Project Leaders with special projects.
- Assist in the training and mentoring of new PMG staff.
- Oversee operational aspects of Parthenon Management Group such as organizing staff meetings, cultivating a positive workplace culture, utilizing employee strengths through the coordination of blog writing and other relevant opportunities.
- Lead and/or participate in strategic plan focus groups.
- Other tasks as assigned.
SUPERVISORY RESPONSIBILITY:
- Provide assistance and training to Project Managers, Project Coordinators and other administration staff.
- Supervises all assigned ABPD staff.
EDUCATION AND/OR EXPERIENCE
- Bachelor’s Degree from a four-year university or equivalent experience.
- Transparent and high integrity leadership.
- Solid, hands-on, budget management skills, including budget preparation, analysis, decision-making and reporting.
- Strong organizational abilities including planning, delegating, program development and task facilitation.
- Ability to convey a vision of the organization’s strategic future to staff, board of directors, volunteers and do.
- Skills to collaborate with and motivate board of director members and other volunteers.
- Strong written and oral communication skills.
- Demonstrated ability to oversee, train, and collaborate with staff.
- Detailed oriented with excellent organizational skills.
- Travel required.
Preferred:
- Working knowledge of Microsoft Office Suite, specifically Word and Excel.
WORK ENVIRONMENT
Position is in an office setting that involves everyday risks or discomforts requiring normal safety precautions. On occasion, the individual must be able to do moderately demanding physical activity such as handling and opening boxes weighing 35-40 pounds, standing and walking extensively throughout the day.
BENEFITS
People come first at PMG. That goes for both our clients and our team members. We are known for our exceptional customer service and work ethic. Our clients are like family to us! But our real families are also a priority. From flexible work schedules, including work-from-home plans, paid volunteer days, profit sharing and more, PMG takes great care of its team members.
- We offer:
- Medical, Vision, and Dental insurance
- Disability insurance
- 401(k)
- 2 Personal Days, 8 Paid Holidays, PTO Days
- 6 weeks parental leave
- Employee Development
- PMG offers one paid Give Back Day to employees where team members can volunteer at their favorite cause on PMG's dime.
- We are passionate about creating a workplace that promotes and values diversity. We serve associations that are global, multicultural, and diverse, and we want to reflect that inside our walls. More importantly, creating an environment where everyone, from any background, can do their best work is just the right thing to do.