Summary of Position:

The Senior Accountant is a senior member of the Finance team, assisting the Controller in performing cash management tasks; managing all aspects of Accounts Payable (AP) and Payroll; and being an instrumental team member for month-end close, projections, budget management, audits, and tax reporting.  The Senior Accountant will also participate in defining and implementing finance policies, procedures, and AASCU’s use of technology.

The successful candidate is results oriented and has an accomplished track record in a variety of aspects of payroll processing, vendor management and general accounting. This talented professional is flexible, has a strong work ethic, is committed to using technology to create efficiencies, is collaborative, can successfully execute multiple projects and priorities, and motivated to continuously improve.

Finance and Accounting:

• Assist with the month-end close including adjusting entries, account reconciliations, and supporting schedules.
• Assist with monitoring and reporting on budget to actual performance at the organization, division, and department level. 
• Maintain fixed assets schedule and record depreciation/amortization. 
• Assist with financial statement audit, 403(b) retirement plan audit, and insurance audits.
• Support preparation of financial analysis, forecasting and reporting to staff, senior leadership, and board of trustees.
• Assist with the creation of new programs and new accounts in the accounting and financial reporting systems.
• Recommend and implement improvements for accounting processes to increase efficiency and accuracy.
• Provide guidance to stakeholders on finance and accounting best practices to support effective program implementation.
• Enforce established internal controls and recommend changes as necessary.
• Create/update documentation and provide training to internal stakeholders on various finance systems and processes. 

Accounts Payable and Cash Management:

• Review invoices and expense reimbursements for sufficient documentation and approvals as well as proper coding and accuracy.
• Manage vendor setup and ensure appropriate vendor documentation is obtained and reviewed to approve new vendor requests.   
• Perform AP payment cycle (EFTs/Checks) and/or ACHs and submit to CFO for payment.
• Collaborate with AP system vendor to stay abreast of system updates and best practices.
• Reconcile credit card sales and process credit card refunds.
• Support AASCU corporate card system workflow and integration with AP system.  
• Ensure cash receipts and payments are recorded timely and accurately for a smooth bank reconciliation at month-end.
• Provide back-up support for daily billings and cash receipts.

Payroll and Taxes

• Collaborate with HR to ensure completeness and validity of timecards and payroll/benefits changes.
• Process bi-weekly payroll and prepare payroll pre-submission package for review and approval.
• Work closely with Paycom to resolve payroll tax and system issues.
• Record payroll and prepare accrual entries for salary and benefits.
• Reconcile and remit funding for 403(b) retirement plan contributions.
• Reconcile payroll and benefit expenses and support review of projections and variance to budget.
• Coordinate with benefit vendors to ensure changes are processed and billed accurately.
• Assist with tax filings including but not limited to IRS Form 990, 990-T, 1099, 1098, unclaimed properties as well as all state and charitable registration filings.

Other:

• Identify and recommend best practices for proper internal controls and efficient use of technology.
• Provide assistance and support in the areas of project management and strategic planning as requested.
• Embrace diverse and inclusive perspectives across the organization, elevate voices not always heard in analysis and strategy.  
• Model ability to adapt, prioritize, and thrive in a highly diverse, fast-paced environment. 
• Understand a variety of perspectives, manage priorities, and decisively meet expectations.
• Challenge current practices, thought processes, and perspectives.
• Establish, support, and monitor goals with steps that are realistic and achievable.
• Other duties as assigned.

Qualifications & Skills

• Bachelor’s degree in Accounting, Finance, or Business Administration; CPA is preferred.
• Must have at least five to seven years of experience in finance or accounting.
• In-depth knowledge of accounting, financial reporting, and generally accepted accounting principles and practices.
• Demonstrated familiarity with non-profit accounting practices, specifically related to Accounting Standards Update (ASU) 2016-14, Presentation of Financial Statement of Not-for-Profit Entities.
• Demonstrated experience with full range of payroll-related activities.
• Solid experience in coordinating audit activities and managing reporting, accounts payable, general ledger, and fixed assets.
• Excellent interpersonal and communication skills, ability to interact with all levels of staff.
• Advanced Microsoft Office Suite skills, especially with Excel. PowerBI and/or iMIS experience a plus.
• Demonstrated ability to apply innovative and resourceful solutions to solve complex challenges.
• Excellent written and verbal skills with the ability to clearly organize thoughts and/or document content and convey complex concepts effectively to a variety of audiences.
• High level of personal and professional integrity, trustworthiness, and ability to maintain the confidentiality of data and information.
• Ability to set well-defined and realistic goals, monitor progress, manage own time and deal with stress effectively, manage multiple tasks and projects.
• Understand and appreciate the values, beliefs, knowledge and capabilities of our staff, our partners, and the people we serve.
• Support the organization’s beliefs, mission, and strategy outwardly and consistently.
• Understanding of member/donor-based operations and higher education desirable.

About American Association of State Colleges and Universities (AASCU)

AASCU is the collective voice of nearly 350 public colleges, universities, and systems that hold students and community at the heart of their mission. The association works to expand student access, success and opportunity, promote world-class teaching and experiential learning tied to career advancement, and support applied research and service that advances economic development and quality of life in communities across the country.

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