American Society of Civil Engineers (ASCE), the largest national civil engineering association, seeks an organized administrative professional with excellent communications skills to provide administrative, logistical and communication support to our board operations, meetings, and legal department.
Producing agendas, minutes and action summaries for the Board, Executive Committee, Past Presidents Council, and other committees, and communicating actions back to committees and staff
Assisting director with preparation for National election, including the collection of required materials by the deadline, submitting information to vendor for ballots, meeting with Publications regarding timeline for publication of ballots, proofing ballots, reviewing web page, managing Tellers Committee meeting, and distributing results
Working with President-elect and department director to maintain committee appointment spreadsheet, collect evaluations for consideration by President-elect, prepare appointment letters for distribution, and update the rosters in Personify database
Tracking resolutions submitted to the Board and ensure each resolution receives a response in a timely manner
Processing reimbursement requests for Board members and submitting to accounting for payment
Assisting with on-site management during Board Meetings, Convention, and OPAL gala
Travel throughout the U.S. on an as needed basis to assist with Board meetings, Annual Convention and/or other meetings
The ideal candidate will have:
A bachelor’s degree or equivalent work experience
5 years association experience (volunteer committee or board support preferred)
Proficiency with MS Teams & MS Office
Strong written, verbal, and organizational skills
A desire and willingness to travel
The American Society of Civil Engineers (ASCE) is a leading nonprofit professional membership association dedicated to the advancement of civil engineering to protect the health, safety, and welfare of the public good.
To accomplish ASCE's mission, ASCE staff works together as a team, based on a foundation of trust, striving for individual and organizational excellence. To achieve our shared goals, we maintain a relentless focus on members and a commitment to continuously grow and improve individually and collectively.
We cultivate a culture of inclusion for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team – one that makes better decisions, drives innovation, and delivers better business results. All qualified candidates including historically excluded individuals, protected veterans, women, and individuals with disabilities are encouraged to apply.
This position has hybrid work from home flexibility.
For consideration, submissions of interest must contain a resume and cover letter with salary requirements.
Founded in 1852, the American Society of Civil Engineers (ASCE) represents more than 150,000 members of the civil engineering profession worldwide, and is America's oldest national engineering society. ASCE's vision is to position engineers as global leaders building a better quality of life.