Overall Responsibility: Oversee AAA online program database. Facilitate logistics, hotel contracts, and meeting registration for section meetings. Liaise with/manage exhibit and advertising program management vendor. Assist the Meeting Director in AAA annual meeting logistics and services, including meeting and event accessibility. Provide AAA section meeting assistance to section program chairs.
Scope of Organization/Functional Responsibilities: Online database coordination; Exhibits and Advertising sales; Section Meeting Coordination, Section Program Committee logistics; Meeting pre-planning; Advance registration; Preparation of meeting materials, maintain web content, assist with meeting & event accessibility.
Assist the Director of Membership, Meetings & Conferences in planning, coordinating, and directing the AAA annual meetings.
Serve as the primary staff face and voice of accessibility services and programs for the organization.
Organize and facilitate logistics for AAA Section meeting committees.
Coordinate advance and on-site meeting logistics for AAA sections; serve as liaison with hotel personnel, provide final hotel resume of meetings to hotel for section meetings, provide guidelines on on-site support services; produce all required meeting post reports.
Coordinate AAA annual meeting volunteers including assigning volunteer positions and ensuring that volunteers report to their assigned duties at the annual meeting.
Assist with registration processes for AAA and AAA section meetings; process advance and onsite registration which includes researching accounting discrepancies; preparing all required products and reports.
Handle section meeting reports and follow-up registration claims.
Coordinate arrangements for in-town housing and meeting space for AAA committees.
Coordinate arrangements and advertising for travel agent selected for AAA annual meeting.
Respond to member requests for technical and procedural information for the AAA annual meeting
Act as the primary contact for the meetings inbox
Liaise with Disability Research Interest Group to refine accessibility programs.
Successfully deliver accessibility accommodations to all members and attendees of AAA events with the help of Access vendor.
Work with AAA staff to ensure access on web and print platforms.
Further develop and create membership wide communications to develop awareness of accessibility programs and offerings.
Monitor, evaluate, and report the success of accessibility programs, making adjustments and improvements as necessary.
Complete other duties as assigned to support the Meetings and Membership department efforts to meet annual strategic goals
Education: BA/BS in Business, Social Sciences and/or related or work experience in membership associations.
Experience: 1 -3 years of experience with associations membership administration. Familiarity with state of the practice in universal service design and other accessibility best practices. Experience with meeting planning is a plus.
Skills and Abilities:
Proficient with Microsoft Office Suite (Word, Excel, Outlook, and Sharepoint / Teams are required).
Demonstrated experience with planning accessible events and meetings.
Knowledge of membership associations and volunteer management.
Excellent written and verbal communications skills and ability to successfully multi-task
Comfortable using online platforms to support virtual member engagement
Analytical skills and attention to accuracy and detail.
Outstanding interpersonal skills and the ability to relate well to (inside and outside) constituents are required.
Knowledge and proficiency with basic graphic design/editing skills using InDesign preferred
A commitment to excellence in all areas of responsibility is expected.
Founded in 1902, the American Anthropological Association is the world’s largest scholarly and professional organization of anthropologists. The Association is dedicated to advancing human understanding and applying this understanding to the world’s most pressing problems.