DEPARTMENT:                     Finance & Operations

POSITION OBJECTIVE:       Responsible for a range of routine accounting activities such as maintenance of AP workflow tools, expense report processing, and weekly payments for American Farm Bureau Federation and Affiliated Companies utilizing Sage Intacct, Beanworks, and Nexonia.

REPORTS TO:                       AP & AR/Billing Manager

LOCATION:                            Washington, DC

DUTIES and RESPONSIBILITIES:

• Perform the day-to-day processing of accounts payable invoices to ensure transactions are reviewed, approved, and processed accurately and that vendors are paid timely
• Maintain vendor master file
• Maintain the expense reporting system, Nexonia, and ensure expense reports are imported accurately into Sage Intacct, and reconcile corporate card statements monthly
• Perform monthly accounts payable reconciliations, including expense accruals, as needed
• Complete assigned month-end and year-end close procedures
• Prepare journal entries and reclassifications as needed
• Ensure transactions comply with financial policies and procedures, maintaining effective controls
• Conduct employee trainings on AP automation software and expense management (Beanworks and Nexonia)
• Correspond with and respond to inquiries from vendors, contractors, employees, and approvers of invoices
• Reconcile vendor statements and resolve discrepancies
• Process, track, and reconcile payments to state farm bureaus and State Presidents, including per diems and travel reimbursements
• Prepare and review Form 1099 reports and ensure vendor W9 forms are appropriately documented
• Maintain confidential nature of files, documents, and other work at all times
• Assist with the year-end audit process and preparation of Form 990
• Serve as backup for the accounts receivable process
• Perform other tasks and projects as assigned

RELATIONSHIPS:

Works with all AFBF employees and communicates with Affiliates and state Farm Bureau personnel and leaders as needed. Works independently within established procedures associated with the specific job function.

EDUCATION OR TRAINING REQUIRED:

• Bachelor’s Degree in accounting, business or related field of study or an Associate Degree and equivalent relevant work experience
• Experience with full cycle Accounts Payable using Enterprise Resource Planning (ERP) software

EXPERIENCE AND SKILLS REQUIRED:

• 3 - 5 years of Accounts Payable experience
• Intermediate understanding of accounting principles (including intercompany transactions)
• Strong organizational skills
• Excellent interpersonal skills with ability to effectively communicate with all levels of staff and external stakeholders, in writing and in person
• Quick learner, self-motivated, naturally curious, and possess good judgment
• Must possess strong Microsoft Excel skills
• Detailed oriented, deadline driven, and able to manage multiple and changing priorities
• Prioritize workload to meet all deadlines

PREFERRED EDUCATION/EXPERIENCE/TRAINING/SKILLS:

• Experience with AP automation software (e.g. Beanworks, Bill.com, Anybill)
• Experience with expense management solutions (e.g. Nexonia, Emburse, Certify, Concur)
• Experience with Sage Intacct, including Accounts Payable module (strongly preferred)
• Experience in a multi-entity environment

OTHER REQUIREMENTS: 

• Occasional travel possible for onsite meeting assistance