Position Summary

The Program Coordinator is responsible for supporting the planning and execution of the association’s national continuing legal education conferences, and professional development webinars.

Essential Duties and Responsibilities

1. Provide administrative and logistical support for national conferences, including but not limited to initial setup and planning, calendar updates, meeting room specifications, catering, audio visual, hotel room blocks, event shipments, speaker coordination, print/electronic collateral, and tracking program history.
2. Provide administrative and logistical support for national webinars, including but not limited to initial setup for event registration and coordinate registration and payments and planning, calendar updates, speaker coordination, platform build, and live streaming support.
3. Create invoices, process registrations, and respond to registration and sponsorship inquiries in timely manner.
4. Work closely with Senior Conference Manager and volunteer leaders to confirm and compile agenda and speaker updates for each program for marketing purposes, promotional and onsite materials, and CLE applications
5. Assist with drafting marketing messaging based on program information.
6. Create and/or maintain webpages for webinars, conferences, and the calendar of events
7. Assist with exhibit hall logistics
8. Create all onsite signage, speaker name plates and PowerPoint templates
9. Assist with the FBA Awards programs
10. Answer inquiries about webinars, conferences, and national programs
11. Support onsite management of conferences and meetings as needed and assist with registration procedures, including setup, tear down, lifting materials, and organizing and packing items for shipment
12. Periodic travel required by air, rail or automobile, whichever suit the needs of the association
13. Update standard operating procedures as necessary

Qualifications

The qualifications and skills required for this position are as follows:

• Bachelor’s degree or equivalent work experience
• One to two years of conference planning or similar work experience in a nonprofit or Association setting.
• Attention to detail and strong organizational skills
• Ability to multi-task
• Proficient in Microsoft Office suite, Adobe Acrobat, Zoom and WordPress experience desired; Netforum experience a plus.
• Excellent interpersonal skills and written/oral communication skills
• Commitment to excellent customer/member service
• Self-motivation and flexibility
• The ability to work in a “team” environment across departmental groups as well as autonomously
• Must be able to travel and work occasional weekends to attend events and other off-site functions when applicable
• Ability to lift at least 25 pounds