POSITION SUMMARY    

Assists the Accounting Manager with Accounting and Bookkeeping tasks. Oversees day to day Building and Office management and maintenance.  Greets walk in visitors, answers telephones and runs reception.

PRIMARY DUTIES

 Accounting: 

• Administer the entire Accounts Payable process including invoice approval, voucher entry and issuing payments
• Prepare tax information related to the A/P process including W-9 forms and 1099 forms
• Process receipts: post all credit card, cash and check receipts to appropriate system.

• Prepare and file sales & use tax returns
• Make bank deposits as needed
• Prepare journal entries as assigned
• Manage the installment billing processes
• Responsible for membership billings and invoicing for miscellaneous products and services     
• A/R follow-up
• GL reconciliations as assigned
• Prepare cash bank, credit card terminals, etc. for events
• Assist in budget process and annual audit preparation

Building and Office Management:

• Act as liaison and manage contracts with vendors relating to:
• building cleaning, maintenance, and repairs
• office equipment such as telephone, postage meter and copiers
• computer and network equipment
• service providers such as document shredding, office supplies and refreshments

Other Duties:

• Assist CEO by prioritizing mail, communicating with board and membership as needed, coordinating travel, etc.
• Answers telephone, greets walk-in visitors
• Makes bank deposits
• Sorts mail
• Assist as needed at association and foundation events, primarily with registration

• Other duties as assigned

CONTACT WITH OTHERS

• Frequent interaction with association staff, members, and outside vendors

Essential Knowledge, Skills & Experience

• Associates Degree in Accounting, Business or related field or equivalent experience
• 5 years relevant professional experience
• Understanding of fundamental accounting principles.
• Working knowledge of Microsoft Excel, Word and QuickBooks or other widely used accounting software package
• Experience with Association Management database software
• Self directed, results-oriented work style with ability to work in close harmony with others and willingness to accept responsibility and personal accountability
• Excellent verbal and written communication skills and ability to work with a diverse group of people required
• Good organizational skills and detail-oriented work style

To Apply:

• Send your cover letter, resume and salary requirement to Sonia Riggs, President & CEO – jobs@corestaurant.org    No phone calls please.