Founded in 1980, the International Facility Management Association (IFMA) is the world's largest and most widely recognized association for facility management professionals, supporting over 20,000 members in more than 100 countries. Facility management (FM) is a profession that encompasses multiple disciplines to ensure functionality, comfort, safety and efficiency of the built environment by integrating people, place, process and technology. IFMA certifies professionals in facility management, conducts research, provides educational programs, and produces World Workplace, the world's largest facility management conference and exposition.
Our vision is to lead the future of the built environment to make the world a better place. As a member organization, we are deeply committed to helping our members thrive. These are the values of the association, staff, and stakeholders, and guide us in everything we do.
We believe in the benefit of global diversity, inclusion and social equity.
We recognize that sustainability, resilience, and responsible stewardship of the environment is paramount.
We commit to open, honest, transparent, and interactive communications.
We strive for excellence and growth through innovation, leadership and sharing of knowledge.
Conference Meetings and Events Specialist
As the Conference Meetings and Events Specialist, you will manage all aspects related to the program committee, conference program, and speaker management of events/conferences as assigned within IFMA. You will ensure events are executed to IFMA standards and continuously improves quality.
More specifically, you will:
Develops schedule at a glance for all conferences
Develops and manages a program committee
Creates and manages an open call for presentations
Works closely with Director of Events on content development
Identifies and contracts keynote and power speakers
Manages speaker and session updates online, in print and in various platforms
Develops speaker communications and deliverable timelines
Responsible for data entry and updates for all aspects of the program in event management system
Oversees the Continuing Education Units (CEU) process for conferences/speakers
Recruits and manages conference session moderators, room hosts, and onsite event personnel
Communicates and coordinates with the marketing department to effectively promote IFMA event programs and manages the on-site session grid and reader boards
Processes conference follow up, including invoicing, debrief, surveys, thank you letters, archiving, and related activities
Manages all aspects of virtual sessions, including pre-recorded, live and semi-live sessions
Creates and manages session and speaker content for conference mobile applications for conferences
Works with local chapters to secure volunteers and content
Aids with all IFMA conferences and events, including but not limited to logistics, programming, contracting, budgeting, and execution
Performs other duties as directed by Director, Events
Bachelor’s degree or equivalent from an accredited college or university one to two years of experience in conference program planning or similar.
2-4 years office experience.
Non-Profit experience preferred.
Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), and Internet navigation software.
We value our employees’ time and efforts, and we work to maintain the best possible environment, where people can learn and grow with the company. We also strive to provide a collaborative, creative atmosphere so that each person feels encouraged to contribute to our processes, decisions, planning and culture. Our commitment to your success is enhanced by a competitive salary of $80,000k – 85,000k annually, depending on experience, and an extensive benefits package that includes the following:
* Please note that IFMA’s recruiting and application processing is being performed through Insperity; therefore, you will be contacted by an Insperity Recruiting Specialist IF and when you are considered for this position.*
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.