ABOUT SOUTHERN HIV IMPACT FUND

The Southern HIV Impact Fund (SHIF) is a grantmaking program serving community-based organizations (CBOs) located in nine Southern states (Alabama, Florida, Georgia, Louisiana, Mississippi, North Carolina, South Carolina, Tennessee, Texas). 

POSITION DESCRIPTION 

Provide substantive program and administrative support & coordination within the Southern HIV Impact Fund.

EDUCATIONAL REQUIREMENTS

• Associate degree or three years of relevant experience
• A certificate in program management (optional)

EXPERIENCE

• Minimum of one-year administrative experience required.
• Preferred experience of living in the South and a working knowledge of the Southern landscape
• A knowledge or framework of the injustices in healthcare

PRIMARY RESPONSIBILITIES

General Program & Administrative Coordination

• Provide general administrative and programmatic support across the Southern HIV Impact Fund including administrative support, logistics coordination, data management, communications, and recordkeeping.
• Coordination of administrative processes relating to grants management.
• Coordination of data entry and reporting with the organization’s grants management system.
• Facilitate the fund's disbursement processes including check requests, ACH payments, agreements/correspondence, distribution to grantees, and record keeping.
• Provide informational materials to potential applicants, reviewer committee teams, and funded organizations.
• Schedule and manage programmatic deadlines.
• Coordinate webinars and training for information dissemination.
• Track literature, statistics, conference information, and abstract submission, grant opportunities, and other resource information.
• Assist with program planning and developing/gathering programmatic content for funding proposals and donor reports.
• Provide administrative and coordination support for the planning and implementation of national meetings and site visits.
• Field inquiries regarding grant guidelines, reporting deadlines, and program requirements.
• Reconcile credit card and cash expenses for relevant program staff, and provide additional support to program staff as needed.

REQUIRED SKILLS 

• The position requires a highly organized, detail-oriented individual with demonstrated ability to provide coordination to national programs.
• Individuals must be self-motivated, critical thinkers.
• Must be able to work in a fast-paced environment and work independently as well as as a member of a team.
• Qualified individuals should understand the balance and challenges between national program management and local community implementation.
• Demonstrated proficiency in Microsoft Office Suite (including Teams) is required.
• Experience with web-based grants management systems (i.e., Salesforce) is preferred.