NAMB is seeking an Association Administrator who is energetic, motivated by new challenges and excited to learn something new every day, but who can also manage the routine work that must be done to keep a national 501(c)6 trade association running efficiently. The Association Administrator must have a commitment to delivering the highest quality work and helping the Association deliver a first-rate member experience. The person we hire will be a primary point of contact for our members, volunteers, and others. The Association Administrator will be the right-hand person for the President and the primary member of the team supporting the Executive Committee, Board of Directors, and Committees.
President of the NAMB Board of Directors
The Association Administrator assists with conducting the business functions and operations of the Association. This position reports to the President and participates, as requested, in meetings of the Executive Committee and Board of Directors. In addition to general responsibility for the Association’s systems, schedules, and business operations, the Administrator will be responsible for:
Oversee day-to-day Association operations from an organizational perspective
Act as an industry and organization advocate and liaison in appropriate matters with internal and external relationships
Carry out any and all duties and assignments that may be assigned by the President and the Board
Assist the President with Association operations and administration issues, as requested
Assist other internal and external NAMB staff and contractors, as needed
Establish and maintain an up-to-date and accessible uniform digital filing system for all Association documents and records
Act as a liaison with certain service providers, as requested by the Board
Coordinate Board travel arrangements
Independently research, compile, analyze, prioritize, and follow up on multiple projects simultaneously
Maintain manuals and update resource materials
Draft correspondence, memoranda or other materials independently or as instructed
Process insurance coverage and
Assist, as needed, with making website changes
Process all incoming mail and email
Answer phone calls and, as needed, route callers to the appropriate Board member or internal or external staff person
Receive and distribute incoming email; review and evaluate email to identify those items requiring priority attention
Other general duties, as may be assigned
Board & Committee Support
Coordinate the logistics of all Board and Committee activities, including managing schedules and arranging meetings, teleconferences and video conferences for the Board of Directors and Committees
Work with the President and Committee Chairs to coordinate/prepare Board and Committee meeting agendas, presentations, and other related documents
Coordinate business travel for the Board and internal and external staff
Assess the urgency of situations and determine appropriate actions, monitor status of pending items, provide follow up and keep the Board informed by communicating a wide variety of
Keep the Board informed of material matters
Facilitate communication between the President, Board of Directors, Committees, and internal and external resources
Train and support Board members, volunteers, and internal and external resources in the use of all systems, including file management systems, filing protocols, and communications systems and procedures.
A Bachelor’s Degree is preferred or an equivalent combination of experience and training.
Association experience is a definite plus.
You need to be very comfortable working on a computer and you need to be a quick learner of new technology, as we rely on a number of different software platforms to manage different aspects of the Association and its projects in the most efficient manner possible.
Excellent time management and written and verbal communication skills
Ability to execute independently and as a member of a team
Ability to make decisions in a changing environment and anticipate future needs
Self-reliant, good problem solver, results oriented
Ability to meet deadlines without sacrificing quality
Availability to travel and work evenings and weekends