The Project Manager, Science and Clinical Practice Documents serves as staff support to the clinical document writing groups and manages the day-to-day operations for developing scientific and clinical practice documents. The ideal candidate for this position is detail-oriented, self-managing, and can provide timely communication in a politically sensitive manner. The Project Manager position reports directly to the Director, HRS Documents.
Manage Clinical Practice Document Writing Groups
Manage document writing groups of electrophysiologists, allied professionals, and other scientific specialists in the development of clinical practice documents (e.g., practice guidelines, expert consensus papers).
Establish and manage the volunteer working groups for each clinical document (e.g., send invitations, maintain rosters, collect disclosures).
Develop document timelines and milestones; track document progress; communicate risks and mitigation strategies; and troubleshoot issues.
Schedule writing group meetings, develop agendas, and report out action items.
Coordinate teleconferences to accommodate after hour schedules and global time zones.
Coordinate the delivery of document sections between writing group members; compile documents and manage references; conduct consensus voting of document recommendations.
Manage the document review processes and public comment period; coordinate with the Director, HRS Document and external stakeholders to obtain approvals and endorsements.
Work with HRS Publications team and journal managers to coordinate document publication.
Manage presentation of documents at annual meetings (e.g., session planning, coordination of speakers).
Work with team members to create educational derivatives for documents (e.g., slide sets, pocket guides, marketing content).
Support Scientific and Clinical Document Committee (SCDC)
Support the SCDC in the development of clinical documents relevant to the needs of HRS’s members and in alignment with its strategic goals.
Attend monthly SCDC meetings and provide updates on document development.
Provide the Director, HRS Documents with weekly updates for SCDC Leadership meetings
Work with Clinical Documents Team
Manage the HRS Clinical Resources webpage, including updating content.
Contribute to assessment, development, and implementation of methodology policies and procedures to increase efficiency and maintain quality of HRS documents.
Attend weekly team meetings and report on document writing group activities and risks.
Identify matters that should be reported to management, colleagues, and SCDC, and/or produce appropriate report and documentation, as needed.
Collaborate with other members of the team on presentations, as needed.
Attend recurring HRS staff meetings.
Bachelor’s degree (science degree preferred).
Four (4) to seven (7) years of relevant project management work in a collaborative group environment.
Experience in clinical practice document development, collaborating with medical professionals, and/or prior work with membership associations, is preferred.
Proficient in MS Office and reference management software; experience using MS Teams; knowledge of survey software (e.g., Doodle and SurveyMonkey) and website editing software.
Able to work independently and troubleshoot problems
Friendly and collaborative attitude
Adaptable in a changing and dynamic environment
Flexibility in working outside of regular office hours, as needed.
About Heart Rhythm Sociey
The Heart Rhythm Society (HRS) is a 501(c)(3) international nonprofit organization. Founded in 1979, HRS is a leading resource on cardiac pacing and electrophysiology. Our specialty organization represents medical, allied health, and science professionals from more than 70 countries who specialize in cardiac rhythm disorders.