Senior Associate for the Office of Policy and Educational Research

The American Dental Education Association (ADEA) is seeking to add a Senior Associate to our team of high-performing professionals.

In this position, you will coordinate the Office of Policy and Education Research (OPER) operational and administrative activities and provide research support. This position reports directly to the Chief Policy Officer.

Administrative Responsibilities

• Coordinate OPER facilitated events, OPER participation in ADEA Annual Session and ADEA Policy and Research Advisory Committee (PRAC) meetings, including development of agendas, collection and dissemination of materials, speakers’ agreements, presentations, completion of minutes and other documentation, coordination with other ADEA units, and performing preparation and follow-up functions as needed.
• Work with Chief Policy Officer and Senior Vice President to coordinate and ensure timely updates of the OPER work plan and schedule of activities, submission of internal documents including quarterly reports, time allocations, budget analyses, and others as assigned.
• Monitor OPER budgets and provide monthly and quarterly reports to Chief and SVP. Work with accounting staff to ensure accurate and timely reporting and posting of expenses. Monitor contracts with vendors as to timely payment and renewals.  Enter annual budgets into the accounting system. 
• Represent OPER at the weekly Division of Communications and Membership (DCM) meetings and coordinate with ADEA communications staff to develop publication and marketing needs for the OPER projects. 
• Manage member forum, PRAC ADEA Connect, including posting, monitoring, editing and updating.
• Implement and regularly update the performance metrics for the OPER releases, in collaboration with ADEA communication staff.
• Coordinate with project leads the dissemination of member surveys and the organization of focus groups to identify the use and improvements of OPER products.
• Maintain a current and accurate calendar of ADEA wide events and OPER programs and events including submission and other deadlines. Proactively communicate upcoming deadlines to OPER staff and monitor submissions to ensure timely completion.
• Create and maintain up to date files and materials for easy retrieval and utilization by staff and when appropriate by members. Create and maintain a reference bibliography system for OPER topics.
• Work with DCM to update OPER website as directed and ensure documents and other materials are posted in a timely manner.
• Assist in on-boarding of OPER staff, interns, and scholars.
• Coordinate travel for OPER staff, fellows, scholars, speakers and members as needed. 
• Perform other duties as assigned.

Research Responsibilities

• Assist with research of assigned topics, conduct literature searches, and support the development of short surveys in Qualtrics or other survey platforms.
• Coordinate dissemination of OPER research results.
• Assist OPER staff in responding to requests for information and data.
• Coordinate the submission of Bulletin of Dental Education articles.
• Post content in member forum, ADEA Connect.
• Develop presentations using PowerPoint, Prezi and/or Infogram on assigned topics.
• Proofread publications and presentations.
• Assist any contracted authors on assigned OPER projects.
• Coordinate webinars with Office of Learning and other groups on new OPER releases.

Desired Six Month Outcomes

• Create and maintain up to date files and materials for easy retrieval and utilization by staff and when appropriate by members. Create and maintain a reference bibliography system for OPER topics.
• Create and maintain a current and accurate calendar of ADEA wide events and OPER programs and events including submission and other deadlines. Proactively communicate upcoming deadlines to OPER staff and monitor submissions to ensure timely completion.
• Coordinate and ensure timely updates of the OPER work plan and schedule of activities, submission of internal documents including quarterly reports, time allocations, budget analyses, and others as assigned