Association & Events Coordinator

Help serve one of the country’s outstanding industry associations as Association & Events Coordinator at Yes&!  You will function as primary registrar, responsible for daily liaison with top executives and officials as well as the management of as many as 18 annual events averaging 150-1,000 participants.  You will also create and manage chapter communications and social media, and administer the association calendar.

What You Will Do

Registrar

• Responsible for maintaining association registrar email and phone. Answer association questions and general event inquiries while redirecting high-level communication to appropriate event leads
• Maintain account membership; send new member welcome emails, renewal emails to expiring memberships, and ensure board’s membership list is up to date
• Record minutes for board, committees, and executive advisory meetings
• Send all official chapter communications and manage association calendar 

Event Coordination

• Responsible for sponsorship tracking. Revised packages with Event Manager, conduct outreach, process sponsorship contracts and invoicing and all subsequent communication with sponsors.
• Act as speaker liaison; send invitations, logistical coordination, post-event follow up 
• Execute marketing plan:
• Write copy for marketing emails and social media posts
• Coordinate all graphic needs with internal graphic designer
• Create and maintain all event registration websites
• Ensure supplies are prepped prior to event day, maintain inventory and keep storage areas are organized. (tasks may vary in virtual setting)
• Manage post event deliverables, including but not limited to: finalizing registration lists, updating dashboards and trackers, working with accounting to finalize event financials 
• Coordinate and run day-of registration. Ensure all registration information is accurate and up-to-date