The Office of Scientific Meeting and Conferences at FASEB is seeking an outstanding Grants and Sponsorship Manager. The manager will provide efficient and effective leadership and management for sponsorships and federal grants administration for FASEB’s Science Research Conferences (SRCs). Manages about $1.5 million in sponsorships and grants for approximately 30-35 SRCs (100-200 attendees), annually. The manager will also provide expertise with federal and private grants, grant writing, compliance, financial and program reporting. Collaborates closely with SRC team to ensure success of each conference.
The Grants and Sponsorship Manager will:
Establish guidelines and compliance procedures for SRC stakeholders (FASEB staff, volunteer conference chairs, and sponsors) regarding the fundraising (grants and sponsorship) process. Submit and administer federal and private grants. Understand and follow regulations governing federal awards.
Coordinate the review, assembly, and submission of federal grant applications (largely NIH R13s); provide instructions and guidance to organizers on non-federal grant application requirements/submissions and other funding requests. Manage and coordinate the disbursement of sponsorship funds and maintain reimbursement/compliance documentation.
Train volunteer conference chairs (who lead fundraising efforts for their conferences) on grants submission and FASEB fundraising practices. Draft core sponsorship documents, and other fundraising resources to aid volunteers.
Maintain records and files for federal and private SRC sponsorship activities. Coordinate efforts with FASEB Accounting to maintain financial reporting on all federal and non-federal awards and sponsorships. Draft SEFA (federal) and Schedule B (non-federal) for year-end fiscal reports for the FASEB Accounting. Track funds received and pending; notes all sponsor stipulations. Complete and submit post-meeting program and financial reports to federal and non-federal sponsors.
Manage the sponsor benefits brochure and sponsor contracts/agreements. Handle overall fulfillment of benefits, which includes ensuring complimentary registrations, collecting logos, maintaining sponsor acknowledgement, coordinating the shipping and distribution of sponsors materials to conferences, customer service to sponsors, and generating invoices/receipts as appropriate.
Draft policies and procedures for screening, selection, notification, and disbursement of federally funded travel awards (pre and post awards). Draft content for online travel awards postings and marketing materials; coordinates with FASEB Marketing for posting/inclusion in overall SRC promotion.
Support the execution of in-person or virtual SRCs including but not limited to onsite management of selected meetings and/or providing production/customer service support during live virtual events.
Required Education and Experience:
Bachelor’s degree in Business, Marketing, Accounting, or a related field.
3-5 years related experience in grant /sponsorship administration and reporting.
Experience developing and implementing sponsorship plans desired.
Understanding of Grant applications.
Knowledge and ability to apply for conference funding from NIH, foundations, and corporations.
Certified Grants Management Professional, project management Certificate or similar certification preferred.
Must have excellent communication, customer service and public relation skills. An expert with sponsorship/fundraising techniques and strategies. In addition, will have knowledge of budget preparation.
About Federation of American Societies For Experimental Biology (FASEB)
Our organization is a member of FASEB. FASEB is made up of 30 scientific member societies, representing more than 130,000 researchers from around the world. Our members are scientific societies that share a common vision for the advancement of research and education in biological and biomedical sciences.