The Executive Assistant (EA) for Policy provides executive level support for the Vice President for Policy. The EA will provide comprehensive administrative support by using their own judgment and discretion. The EA must have a strong interest in issues affecting research universities, science and science policy, and higher education. Previous experience working in an administrative or EA position for a non-profit, university, or in a higher education related organization is a plus.
The EA is responsible for maintaining a working knowledge and understanding of supervisor’s issues to answer inquiries and prioritize meetings. The EA will interact and respond to requests from other AAU staff and internal and external constituents. Tasks include calendar management, organizing internal meetings, e-mail review and management, complex travel arrangements, managing and supporting supervisor’s/department’s teleconferences, webinars, and virtual meetings by utilizing features of Zoom. Applicants with experience managing supervisor’s email, strong technical skills in Microsoft Office and web conference technology (like Zoom) are required.
The EA drafts, prepares, and distributes correspondence and documents including creating initial drafts, proofing, editing, formatting and regularly sends communications through AAU’s mass email system (Marketing Cloud). The EA will edit and proof content, posts appropriate content on AAU’s website, ensures member contact information is up to date in AAU’s association management system (AMS), and send the communications out in a timely manner. Applicants with experience using mass email communication tools and website content management and association management systems are required.
The EA serves as the lead administrative assistant supporting the activities of the policy department. The EA serves as the primary administrative liaison with the federal relations and public affairs departments. The EA helps plan meetings and webinars and has specific coordination and communication responsibilities relating to the VP’s issue portfolio.Applicants should be proactive and detail-oriented; have excellent administrative, organizational, writing, and editing skills; and be able to work on multiple items while under pressure with competing priorities and deadlines. More information regarding the position is located here.
Applicants should have at least two-five years of applicable experience demonstrating strong administrative support skills required. A bachelor’s degree is preferred. Applicants must be currently authorized to work for any employer in the U.S.
AAU offers a competitive salary and excellent benefits, as well as opportunities for educational and career development. This position is classified as an exempt position. AAU is an equal opportunity employer. Successful completion of a reference check and degree verification is required for employment at AAU.
To be assured of full consideration, please send a cover letter, resume and salary requirements– June 5th to:
Email: email@example.com. (Please refer to Executive Assistant for Policy in the subject line)
Roxanne Murray, Vice President for Administration
1200 New York Ave., NW Suite 550, Washington DC 20005
About Association of American Universities
Founded in 1900, the Association of American Universities is composed of America’s leading research universities. AAU’s 65 research universities transform lives through education, research, and innovation.
Our member universities earn the majority of competitively awarded federal funding for research that improves public health, seeks to address national challenges, and contributes significantly to our economic strength, while educating and training tomorrow’s visionary leaders and innovators.
AAU member universities collectively help shape policy for higher education, science, and innovation; promote best practices in undergraduate and graduate education, and strengthen the contributions of leading research universities to American society.