This position is 60 percent journal management, 40 percent writing (content creation), editing, and proofreading. It is a career position with opportunities for mentorship and training toward the goal of advancement within the department and the organization. Those who are interested in a long-term career in association management are encouraged to apply.
Journal Management Responsibilities
Serves as the primary manager, staff liaison, and key contact for the Society’s two peer-reviewed journals. The journal manager acts as a dependable resource to and works closely with the publishing representative and production team, the peer review coordinator and assistant, the journal editors-in-chief and editorial boards, and the SAEM communications team. This position is responsible for overseeing the daily administrative duties of the journals and ensuring the smooth, on-time execution of ongoing editorial activity, peer-review management functions, production operations, and marketing/promotional efforts for both journals.
Works with the publisher marketing team, journal social media editors, and staff to develop and implement journal marketing and author promotion/recognition campaigns and other initiatives with the goal of increasing journal submissions, editorial recognition, and impact
Partners with peer review coordinators and editors-in-chief to create each issue lineup
Oversees/manages the scheduling and production of special journal supplements
Sends invitations, reminders, and agendas for editorial board teleconference calls; prepares presentation materials and posts meeting minutes, as requested
Plans and coordinates in-person editorial board meetings and retreats, publisher meetings, luncheons, workshops, and, when called upon, any special events
Works with the editors-in-chief to update author instructions
Coordinates the content, publishing, and distribution of the Editor-in-Chief Pick summary e-blasts
Works with journal podcasters to ensure that journal podcasts are created and posted in a timely manner
Works with infographics creator to ensure that “Paper-in-a-Pics” are created according to the published schedule and promoted in a timely manner
Works with the SAEM digital marketing specialist to coordinate the PDF distribution of each journal issue
Ensures that journal web pages are kept up-to-date
Acquires cover images for each issue
Coordinates CME questions
Provides journal reports/metrics from the publisher and peer review coordinator to the SAEM Board of Directors on a regular basis
Writing, Editing, Proofreading Responsibilities
Provides editorial support, including proofreading, copyediting, and writing assistance, to the SAEM Communications Department. Reports to the SAEM Director of Communications and serves as a pivotal member of the SAEM communications team which also includes a digital marketing and communications coordinator who manages the Society’s website and social media platforms.
Assists with content creation, copyediting, and proofreading for the Society’s weekly e-newsletter.
Assists with proofreading and copyediting articles and other content submitted for publication in SAEM Pulse, the Society’s bimonthly member publication
Assists with content creation, copyediting, and proofreading for other SAEM content (social media, website, e-mail marketing, membership communications, press releases), as necessary.
The Society for Academic Emergency Medicine offers an excellent work environment, opportunities for professional development and advancement, a competitive salary, and a comprehensive benefits package, including an attractive health insurance program, and generous 401(k) contribution.
How to Apply
To apply please send a cover letter, resume, and 1-2 writing samples via e-mail to email@example.com, subject line: “Journals Manager/Editorial Assistant.” Please note applications submitted without a cover letter, resume/CV, writing sample, may not be considered. Interviews (phone and in person) will commence as soon as possible.
Bachelor's degree in English, journalism, communications, or a relevant discipline
Minimum three years of experience in professional editing and proofreading
Two or more years of experience working in an administrative or management position, preferably for a nonprofit organization
Firm command of written English and proven outstanding writing skills
Impeccable proofreading and editorial skills with high levels of precision and respect for grammar, punctuation, spelling, composition, and style.
Expertise in in-line editing and proofreading and experience applying well-known style guidelines (Chicago Manual of Style and/or Associated Press (AP) Style preferred)
Proficiency with Google Drive and Microsoft Office (PowerPoint, Excel, Microsoft Word, Outlook)
Strong organizational, time, and project management skills
Comfort with managing overlapping production deadlines in a fast-paced environment, including the flexibility and ability to adapt to and manage a rapidly changing situation
A reputation for trustworthiness, good judgment, and maturity, with a high degree of emotional intelligence
Strong interpersonal skills and an enthusiastic collaborator who can work with and learn from a wide variety of personalities.
Additional Salary Information: SAEM offers a comprehensive benefits package, including an attractive health insurance program and generous 401(k) contribution.
About Society for Academic Emergency Medicine
The Society for Academic Emergency Medicine (SAEM) is dedicated to the improvement of care of the acutely ill and injured patient by improving research and education. To achieve this mission, SAEM influences health policy through forums, publications, interorganizational collaboration, policy development, and consultation services for physicians, teachers, researchers, and students. SAEM represents excellence and leadership in academic emergency medicine, and its values include idealism and quality in all endeavors, nurturing and camaraderie and diversity among members, as well as creative and symbiotic interactions with other organizations.SAEM provides administrative support to the Association of Academic Chairs of Emergency Medicine (AACEM) and to the SAEM journals, Academic Emergency Medicine (AEM) and Academic Emergency Medicine Education and Training (AEM E&T). SAEM is a 501(c)(3) not-for-profit organization and is headquartered in Des Plaines, Illinois.