The Professional Affairs Assistant II will provide support to NABP’s Continuing Pharmacy Education (CPE) program and various meetings. This position requires working independently, accurately, and with attention to detail; strong interpersonal and computer skills; and the ability to take ownership of assignments. A cover letter must be included to be considered for this position.
Assists in ensuring that the Association’s CPE program meets Accreditation Council for Pharmacy Education (ACPE) Standards and follows ACPE policies and procedures. Provides overall administrative support for the CPE program.
Corresponds with CPE joint providers, CPE participants, and state board of pharmacy members, as appropriate. Consults supervisor for guidance in new or unusual situations.
Assists with receipt and documentation of CPE-related materials, which includes maintaining a positive working relationship with joint and third-party providers, writing and producing informational packets, pulling reports, and organizing records.
Provides administrative support for Professional Affairs-related meetings such as task force and committee meetings, including volunteer recordkeeping, communication with appointees, and compiling and editing meeting booklets.
Prioritizes assignments in order to complete high-quality work in a timely manner as well as anticipating program needs. Performs independently and effectively in a project-based environment with frequent workload changes and interruptions.
Reviews and summarizes participant responses to CPE evaluations. Discusses responses with supervisor.
Monitors end dates for CPE activities and timely removes them from or rearranges them in a learning management system.
Ensures CPE-related forms and templates are accurate and complete. Updates and redesigns materials as needed.
Assists with speakers, presenters, joint providers, and sponsors regarding ACPE- and NABP-required documents for CPE activities.
Reviews CPE program-related web pages on NABP website for accuracy. Coordinates updates with Marketing department.
Maintains professional rapport with CPE joint providers. Regularly checks email and responds promptly with grammatically correct emails.
Collaborates with other departments, such as Government Affairs, Legal Affairs, and Competency Assessment, on internal CPE activities upon request.
Ensures materials submitted to Professional Affairs are in the correct format/template and are complete. Corresponds with members and volunteers regarding materials as appropriate.
Corresponds with board of pharmacy members who volunteer for, are appointed to, or have questions about task forces and committees. Discusses unusual or new situations with supervisor.
Works with Professional Affairs Manager to compile and send booklets to task force and committee members.
Keeps the committee and task force member database log up to date.
Electronically prepares Professional Affairs materials for the centralized archives.
Collaborates with other departments as required on Professional Affairs-related projects and tasks.
Assists Professional Affairs department with tasks such as engaging in research, filing, correspondence, and other duties as assigned.
Stays abreast of ACPE policies, procedures, and standards. Monitors the ACPE website for updates.
Develops and maintains an organized procedure for maintaining CPE reports.
Creates and maintains timelines and/or reminder lists for CPE-related tasks and deadlines.
Informs supervisor of progress and any concerns that may arise.
Files, organizes, and maintains CPE-related materials, documentation, and correspondence in accordance with ACPE policies.
Associate’s degree required; Bachelor’s degree preferred. A degree related to education, standard setting, research, writing, or communications is desired.
Two to three years of office experience. Internships and other college work experience will be considered.
Experience working within a learning management system and with educational standards a plus.
Conversant with Adobe Acrobat Pro and Microsoft Office, particularly Word, Outlook, and Excel. Familiarity with Adobe InDesign is desirable.
Strong written and verbal communication skills.
Must be able to work out of NABP headquarters in Mount Prospect, IL.
To apply for this position, please email the following information to email@example.com.
No phone calls, please.
About National Association of Boards of Pharmacy
The National Association of Boards of Pharmacy (NABP) was founded in 1904 and represents all of the pharmacy regulatory and licensing jurisdictions in the United States, eight providences in Canada, and Australia.
Its purpose is to serve as the independent, international, and impartial Association that assists its member boards and jurisdictions in developing, implementing, and enforcing uniform standards for the purpose of protecting the public health.
NABP (1) assists the state boards of pharmacy in protecting the public health and welfare, (2) serves as an information and disciplinary clearinghouse for the interstate transfer of licensure among the state boards of pharmacy, and (3) provides model regulations in order to assist the state boards of pharmacy with the development of uniform practice, educational, and competency standards for the practice of pharmacy.