The Association for Molecular Pathology (AMP), a non-profit medical professional association, is seeking a Meeting Coordinator to coordinate and provide administrative and event support within the Meetings and Exhibits Department.
Responsibilities include, but are not limited to:
Coordinate logistics of the AMP related meetings/conferences/courses (including, but not limited to the Annual Meeting & Expo, AMP Europe, AMP Global, MGP Review Course, Board meetings, and other AMP related meetings as requested).
Perform all aspects of Speaker Management for the Annual Meeting & Expo and AMP International Meetings.
Record and track speaker recommendations provided by the Organizing/Program Committees.
Distribution and collection of speaker conflict of interest/disclosure statements.
Distribution and collection of speaker letters and materials (hotel, bios, pictures, presentations).
Communication with speakers for any questions and information concerning the Annual Meeting & Expo & AMP International Meetings.
Coordination of travel logistics such as flight recommendations, booking and hotel reservations (if required).
Collection and review of speaker reimbursements and honoraria for processing.
Provide administrative support to the Organizing/Program Committees, which includes but is not limited to preparing meeting correspondence, sending meeting notifications, organizing and confirming meeting arrangements, and taking and distributing meeting minutes.
Coordinate pre-event and onsite logistics related to special events occurring at the Annual Meeting & Expo; events include but are not limited to Guest Society Symposia, Analyst Day, MPOC, International Showcase, Networking Lunches, Social Event, Trainee Social Event, face-to-face committee meetings, and Board meetings.
Coordinate with vendors (Temp Staff, Security, Housing, Registration, DJ etc.) to ensure high quality services & performance prior to and during the Annual Meeting & Expo.
Coordinate and conduct onsite registration for the Annual Meeting & Expo; including temp staff training and registration set-up.
Conduct onsite duties (including, but not limited to: moderator/speaker checks, session room and event checks).
Provide logistical support prior to courses and AMP international conferences.
Provide content and updates/edits for marketing materials for onsite Annual Meeting & Expo communications.
Coordinate between AMP staff for development & maintenance of the AMP Annual Meeting & Expo website.
Support coordination of Program Materials and checks program materials against source materials for accuracy. Program materials include, but are not limited to, the Annual Meeting Printed Program book, the website, and other promotional materials (Social media, mobile app, and email notifications).
Prepare and assemble AMP Annual Meeting & Expo shipment.
Conduct inventory of meeting supplies and materials (awards, badge holders, ribbons, badges, etc).
Research and recommend vendors for onsite temp staff and security at the Annual Meeting & Expo.
Review and submit vendor invoices for accuracy and processing.
Skills & Qualifications:
Excellent general computer skills (Windows platform) required.
Excellent skills in Microsoft Office Word, Outlook, Excel, PowerPoint required; Access, Mura, CadmiumCD and SalesForce a plus.
Excellent team player and willing to assist all staff members as assigned.
Able to quickly learn new skills and information and put into immediate use.
Able to quickly change priorities and adapt to change.
Ability to manage multiple/concurrent projects and deadlines in a fast-paced environment.
Ability to provide excellent attention to detail and is highly organized.
Excellent interpersonal skills and the ability to maintain a courteous demeanor when under pressure.
Able to avoid/resolve conflict and view situations from others’ perspective.
High level of productivity; meets deadlines.
High level of dependability, adherence to work schedule and appropriate use of leave.
Able to handle confidential information.
Excellent oral and written communication skills and correct use of English grammar and spelling.
AMP is conveniently located in Rockville, Maryland, close to Route 270. AMP offers competitive pay, an outstanding benefits package, a convenient location to major thoroughfares, free parking and the opportunity to work with a motivated and enthusiastic staff in supporting molecular diagnostics professionals from around the world.
For more information on the Association for Molecular Pathology, please visit: http://www.amp.org
About Association of Molecular Pathology
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