Administrative Coordinator

Duties include but are not limited to:

• General administrative support to the association including, but not limited to:
  • Receiving guests and visitors at reception desk
  • Screening and routing incoming calls and correspondence
  • Updating project plans and reports
  • Conference Room and all office common areas
  • Retrieving and directing all incoming mail
  • Coding invoices, monthly expense reports, and incoming payments
  • Keeping track of and ordering office supplies as needed
  • Maintaining petty cash
• Direct regular administrative support to the CEO, and support of other management team members.  This includes coordinating travel arrangements, maintaining calendars, coordinating executive communications, taking calls, responding to emails and interfacing with high-level executive clients
• Providing administrative and on-site support for all association events and programs including:
  • Coordinate event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event evaluations
  • Managing database and tracking registrations for all events and programs
  • Updating presentations & graphics for events and programs
• Serve as liaison as needed to external service providers, including information technology, accounting, and building-related matters
• Supporting administrative functions of COGA Board, maintaining board documents, calendar, distributing materials and correspondence

• Calendar/scheduling management for executive leadership including management meetings
• Committee and Stakeholder meeting planning and organization, including preparing agendas, distributing advance materials and supporting all aspects of successful meeting implementation
• Assistance with multiple duties for COGA’s annual conference, The Energy Summit