The Manager of Meetings & Events manages and oversees the integrated logistical, committee and administrative support needs of ASIS&T conferences, educational meetings, webinars, and/or other association-related/sponsored events. The position also has responsibility for coordinating event site selection and venue contract negotiation. Planning and onsite responsibilities may also include but are not limited to: performing as staff hotel facility liaison; ordering meeting and event-related equipment; recommending and hiring event talent as well as overseeing logistics related to catering requirements and audio-visual needs. This individual must be adept in the development of program budgets and negotiating and administering service and/or vendor contracts.
Knowledge and understanding of meeting and event planning principles, requirements, procedures, and available resources;
Experience planning and executing meetings outside of the United States required;
Prior experience planning and executing academic/scientific meetings strongly preferred.
Experience with Budget preparation, budget management, contract coordination and cost control.
Ability to make administrative/procedural decisions and judgments;
Strong interpersonal and communication skills and the ability to work effectively with a wide range of individuals, especially volunteers, in a diverse community;
Ability to create, compose, and edit high-quality written materials;
Ability to negotiate and manage contractual arrangements;
Ability to develop, plan, and implement short- and long-range goals;
Ability to perform complex tasks and to prioritize multiple projects;
Coordinate facilities and manage all event details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material distribution, etc.
Ability to gather and analyze statistical data and generate reports; and
Skill in organizing resources and establishing priorities.
To apply please email firstname.lastname@example.org with a cover letter detailing your qualifications for the position as well as your salary history, along with a resume. Cover letters should include a detailed description of any meetings you have planned and executed inside and outside of the US. Applications that do not include a cover letter and salary history will not be considered.
The Association for Information Science and Technology (ASIS&T) is the only professional association that bridges the gap between information science practice and research. For nearly 80 years, ASIS&T has been leading the search for new and better theories, techniques, and technologies to improve access to information.
Our members—thousands of researchers, developers, practitioners, students, and professors in the field of information science and technology from 50 countries around the world—have made ASIS&T an important part of their professional development.
Members share a common interest in improving the ways society stores, retrieves, analyzes, manages, archives and disseminates information.