The Society for Neuroscience (SfN) is searching for a Procurement Manager to oversee the contract review and approval process for all agreements below $100K. The position is responsible for reviewing contracts, in order to ensure all contractual requirements are captured, and are in compliance with SfN guidelines, policies and standards. In addition, the Manager provides support for the purchase of all materials, supplies, equipment, and services used by SfN. This position manages, the review of terms contained in solicitations, reviewing, drafting and negotiating terms, supplying contractual information requested by all parties, maintaining files and records for all contractual documents, and other contract-related and procurement functions as necessary.
ESSENTIAL JOB FUNCTIONS include the following. Other duties may be assigned.
Responsible for flow of contracts from initial submission/identification through final signature for agreements below $100K, ranging from routine to moderately complex. Duties include review of language, attention to insurance requirements and standards, negotiation and drafting of contract language as appropriate, in order to reduce SfN's contractual risk, to ensure contract compliance with applicable guidelines, policies and standards.
Provides risk assessment of contract terms and conditions and offers alternative approaches to mitigate risk, including negotiating alternative contractual language.
Execution of all assigned contract types, including letters of intent, confidentiality agreements, master services agreements, statements of work/work orders, individual project agreements, letters of indemnification, and supplier agreements.
Responsible for maintaining accurate and accessible files and records of all Contracts and procurements. Provides detailed tracking and metric analysis for reporting on various departments' performance, as required by supervisor and senior leadership.
Ensures staff compliance with procurement policies.
Maintains e-procurement system, tracks order requests and purchase orders, maintains internal documentation and communication, preps orders for payment processing for order requests (ORs) below $75,000 according to standard procedure and policy.
Oversees the daily support and maintenance of e-procurement system, and maintains procurement SOPs.
Supports continuous e-procurement process improvement by assessing, developing, and implementing improvement initiatives that enhance user experience.
Ensures invoices and order requests processed have the proper item description and technical references or specifications such as approvals, clearances, etc., and all other necessary data to include quality control and surveillance sufficient to initiate the required purchase.
Manages accounts payable and credit card reconciliation process ensuring timely payment of incoming payables according to standard procedure and policy.
Oversees the Procurement Associate.
Delegates effectively, communicates expectations clearly, and provides professional development opportunities.
Education and Experience:
Bachelor's degree in a business related area required.
Minimum 3-5 years purchasing related experience.
A minimum of 1 year of supervisory or team lead experience required.
Thorough working knowledge of purchasing policies, processes and procedures.
Knowledge of law and/or contract terminology.
Extensive knowledge and ability to negotiate best vendor terms, pricing and delivery based on specific budget and schedule requirements.
Ability to handle multiple tasks, prioritize, and maintain organization, in order to ensure timely and accurate work.
Analytical skills and attention to detail.
Show Initiative, follow-through, sound and accurate judgment with an ability to support and explain reasoning for decisions. Includes appropriate staff in decision-making process, and ensure timely decisions are made.
Extensive Contract negotiation skills and experience.
Advanced knowledge of Microsoft Office including Outlook, Word, Access and Excel.
Interpersonal skills necessary to deal effectively with a variety of senior leadership, staff and vendors.
Superior written and verbal communication skills.
Strong professional ethics: which include approaching others in a tactful manner; reacting well under pressure, treating others with respect and consideration, accepting responsibility for own actions; follow through on commitments, and maintaining confidentiality.
If this is you and you are eager to make meaningful contributions to a highly relevant and important mission, please submit a cover letter with your salary requirements and a copy of your resume for consideration. Applications without cover letters will not be considered.
Our generous benefits package includes: medical, dental, disability and life insurance; flexible spending accounts, two retirement plans with employer matching and nonmatching contributions; 12 days of paid vacation, 12 days of paid sick leave, with additional personal leave and 10 paid holidays; gym membership reimbursement; and tuition reimbursement.
The Society for Neuroscience is wholly dedicated to recruiting, developing, and retaining a diverse group of talented people. We are committed to provide equal opportunities to all employees and applicants without regard to race, color, religion, gender, national origin, age, disability, sexual orientation, gender identity, or other protected criteria, in accordance with applicable law and we welcome Veteran applicants.
Internal Number: 159.1
About Society for Neuroscience
The Society for Neuroscience (SfN) is a nonprofit membership organization of scientists and physicians who study the brain and nervous system. SfN is the world's largest organization of scientists and physicians devoted to advancing understanding of the brain and nervous system.