The Heart Rhythm Society (HRS) is committed to helping end heart rhythm disorders and saving lives. HRS is the international leader in science, education and advocacy for cardiac arrhythmia professionals and patients, and the primary information resource on heart rhythm disorders. HRS’s mission is to improve patient care by promoting research, education and optimal health care policies and standards. HRS represents more than 6,800 cardiac pacing and electrophysiology professionals in over 70 countries.
The HRS Clinical Documents Manager, in collaboration with the Clinical Documents Associate, creates and implements procedures that successfully maintain the Heart Rhythm Society documents portfolio. This role will include supporting the Scientific and Clinical Documents Committee (SCDC) and all related clinical document writing groups and Task Forces.
Under the leadership of the Director, the HRS Clinical Documents Manager will collaborate on, and seek out opportunities for Educational Derivatives. Such opportunities include working with staff and volunteers to develop strategic plans for educational, marketing and communication activities, and increasing document adoption as well as the Society’s recognition.
Essential Job Responsibilities:
Maintains clinical documents portfolio which includes document production, endorsement and publication of internal and external documents
Manages volunteer writing groups and the development of HRS Clinical documents, while collaborating with the Clinical Documents Associate on processes including, but not limited to:
Topic selection and approval Writing group selection and approval Document production Peer review Endorsement Publication and presentation
Creates and maintains a structured timeline and organized process to complete development milestones for HRS-led documents.
Collaborates with Clinical Documents Associate to ensure timely journal publications and web postings, including embargo dates and simultaneous publication of all HRS-led and HRS-endorsed documents.
Collaborates with volunteers and staff across divisions to identify and develop derivatives that expand the reach of clinical documents, as well as increases financial opportunities for the division.
Collaborates with international partners to promote documents in the global market.
Collaborates on Educational Derivatives
Discovers opportunities for Educational Derivatives including working with Heart Rhythm Society staff and volunteers to develop a strategic plan for educational, marketing and communication activities, as well as increasing document adoption and the Society’s recognition.
Provides staff support to Society committees and acts as a representative to external stakeholders
Supports the SCDC to manage the development and endorsement of clinical documents relevant to the needs of heart rhythm professionals.
Guides the SCDC to promote documents that are in alignment with the strategic plan of the Society. Facilitates the resolution of issues that may emerge during the document development and endorsement process.
Prepares document-related agenda items, action items and materials for the Ethics Oversight Committee, Executive Committee, and Board of Trustees.
Manages volunteers, vendors, and consultants by facilitating communication and coordinating projects.
Manages operations of committee meetings, conference calls, agendas, minutes, action items, reports and correspondence with members and external organizations.
Operational and Project Management
Manages day-to-day operations and supervises temporary employees as needed.
Assess, develops, and implements policies and procedures to increase efficiency and maintain quality of Society documents.
Monitors project budgets and recommends new tactics as necessary to reach financial goals.
Generates monthly and quarterly reports for Committees to report activities and goals.
Identifies matters that should be reported to management, colleagues, and the committee; and/or produce appropriate report and documentation as needed.
Education and Experience
Bachelor’s degree required and clinical document management experience preferred.
Five or more years of relevant work experience.
Experience with the policies and procedures related to the publication of scientific articles and documents as well as business policies relating to the ownership of intellectual property.
Candidate must possess excellent communication, organization and interpersonal skills; be extremely detailed oriented, creative and resourceful, solution driven, graceful under pressure and able to take initiative.
Strong database skills.
Proficient in scheduling and survey software, Doodle and SurveyMonkey
Proficient in MS Office.
Excellent organization and prioritization skills.
Excellent written and oral communication skills.
Able to communicate with individuals by telephone, e-mail and face-to-face.
Able to maintain good working relationships with internal staff and external stakeholders.
Proactive, professional attitude, excellent organization skills, quick learner, computer and technologically savvy, able to receive instruction from supervisor while prioritizing responsibilities and time as required.
Ability to balance multiple assignments and follow standard procedures to accomplish assigned tasks.
Ability to manage projects from implementation to execution.
Ability to work on routine tasks independently and confer with supervisor on complex work assignments or unusual work situations.
Ability to work effectively in a small staff environment.
Ability to manage deadlines and maintain confidentiality.
Sitting for prolonged periods.
Working on the computer for prolonged periods.
Some travel may be required.
EOE. Candidates must be able to successfully complete a background check.
Please send resume and salary requirements to: LMonteleone@hrsonline.org
Telecommuting is allowed.
About Heart Rhythm Society
The Heart Rhythm Society (HRS) is committed to helping end heart rhythm disorders and saving lives. HRS is the international leader in science, education and advocacy for cardiac arrhythmia professionals and patients, and the primary information resource on heart rhythm disorders. HRS’s mission is to improve patient care by promoting research, education and optimal health care policies and standards. HRS represents more than 5,500 cardiac pacing and electrophysiology professionals in over 70 countries.