The Meetings Coordinator will report directly to the Director, Meetings & Conferences.
Job Summary: Oversees logistics to the Meetings Department for meetings and events, including planning, site logistics, food and beverage, cost management and vendor management.
The Meetings Coordinator will be responsible for the following duties:
Assist with vendor selection and negotiation for all meetings.
Draft request for proposals (RFP) and complete thorough site selection process for all meetings.
Process membership and event registrations for National Association of Sign Supply Distributors (NASSD) and Converge.
Assist with onsite meeting management.
Help manage all onsite vendors including food and beverage, audio visual, transportation, security, temps and hotels.
Compile and maintain historical information of all ISA Expos and meetings. This includes developing post-conference recap reports; housing pick-up reports, final pick-ups and expenses.
Assist in the execution of Converge, NASSD, ISA Board meetings/congress & NSREC conference.
Assist in compiling the pre-conference staff manual for all meetings.
Coordinate staff and VIP housing arrangements for all meetings.
Work closely with Education staff members and coordinate all logistical arrangements relating to stand-alone education and professional development learning programs, including hotel selection and contracts, and onsite AV needs.
In conjunction with Education staff members, coordinate and manage on-site logistical arrangements for educational seminars held in conjunction with all ISA events.
Assist with Board travel and Board meeting arrangements.
Primary liaison between ISA Education staff and hotel personnel for all education and professional development events.
Assist with customer service for exhibitors for the tradeshow.
Assist in NASSD meeting logistics.
Assist with sponsorship fulfillment.
Participate in site selection visits as needed.
Code final meetings and conference bills.
Additional responsibilities as assigned.
Works well in team environment and independently.
Excellent verbal and written communications and interpersonal skills.
Highly organized with a firm attention to detail.
Proficient in MS Office and internet research.
Ability to travel as required.
Microsoft Project a2z software knowledge Salesforce software knowledge
Additional Salary Information: To apply, please send cover letter, resume and salary requirements to the Director of Meetings and Conferences at the International Sign Association, Kelly Miller.
The International Sign Association (ISA) is devoted to supporting, promoting and improving the sign industry through government advocacy, education and training programs, technical resources, stakeholder outreach and industry networking events. Our members are manufacturers, users and suppliers of on-premise signs and other visual communications systems.
Through our strategic partnerships with ...affiliated organizations and business partners, ISA offers its members programs and services to grow their business.
Mission Statement: To create thriving sign and graphics industry communities through unique membership values that inspires growth and innovation for its members and partners.