We are looking for an Event Coordinator to oversee all aspects of event planning. This person will be responsible for every aspect of an event from researching venues to evaluating success afterwards. An Event Coordinator must be well-organized, able to multi-task, and pay attention to detail.
Event Coordinator Job Duties
•Coordinates details of events such as breakfasts, business meetings, happy hours, trade shows, and golf tournaments.
•Visits venue to plan layout.
•Schedules speakers and vendors.
•Coordinates and monitors event timelines and ensure deadlines are met.
•Initiates, coordinates and/or participates in all efforts to publicize event.
•Assists in creation of promotional materials and works with printer.
•Sends out invitations and manage RSVP list.
•Negotiates contracts and maintains relationship with preferred vendors.
•Compiles estimated costs models, submits final budget and tracks budget statistics.
•Coordinates registration and payment procedures.
•Organizes required catering services and room and communication equipment setup.
•Manages on-site staff and registrations.
•Determines appropriate responses to problems and emergencies.
•Provides project status updates.
•Proposes new ideas to improve the event planning and implementation process.
•Closes out all events as required.
To perform the job successfully, an individual should demonstrate the following competencies:
•Responds promptly to customer needs
•Solicits customer feedback to improve service
•Responds to requests for service and assistance
•Remains open to others’ ideas and tries new things
•Gives and welcomes feedback
•Contributes to building a positive team spirit
•Edits work for spelling and grammar
•Aligns work with strategic goals
•Works within approved budget
•Develops and implements cost saving measures
•Prioritizes and plans work activities
Additional Salary Information: Salary negotiable depending on experience.